Running on spreadsheets and a legacy system whose developer was leaving. We rescued years of patient history, then built a case management platform with a therapist portal, automated chasing and Xero-connected finance.
Taking over existing systems
Inherited a system nobody understands? We'll take it from here.
A developer has left, an agency has moved on, or the person who built it is no longer around. We audit what you have, give you an honest assessment and agree a plan before committing to a timeline.
In brief
Start with the truth
Taking over someone else's system is a different skill from building a new one. We start by finding out what you actually have: how it works, how it's hosted, what's documented and what's at risk.
Then we tell you plainly what we found and what we'd do about it. You decide what happens next.
Audit firstan honest assessment before any commitment
£950Systems Health Check, credited in full against follow-on work within 60 days
30+years of building and rescuing systems
What happens
From inherited to understood
A technical audit
We review the code, databases, hosting, backups and security basics, read-only, changing nothing.
An honest assessment
A plain-English report of what's solid, what's fragile and what's at risk.
A plan with costs
Quick wins, risks to fix first and longer-term options, each with a rough cost range.
A safe handover
Access, documentation and ownership put in order, so you are no longer relying on one person who has moved on.
Many people start with a Systems Health Check, which gives you the audit, the report and the plan for a fixed price.
Is this you?
Sound familiar?
- Your developer or agency has left, or is about to, and nobody else knows how it works.
- You don't know where the code lives, who has the logins, or whether anything is backed up.
- Every change feels risky, so nothing gets improved.
- You've been told you need a full rebuild and want an independent view first.
- Your business runs on a mix of systems built by different people over the years.
How it works
A safe way in
Tell us the situation
ConversationA short conversation about what you have, what has happened and what worries you most.
Read-only audit
Read-onlyWe look at everything without changing a thing, and remove our access when we finish.
Report and plan
Plain EnglishYou get the findings in plain English with a prioritised plan and rough costs.
Stabilise and improve
Your choiceIf you want our help, we fix the risks first, then improve the system so it keeps up with you.
Where this has led
Rehabilitation referral business Regional membership organisation Market research company
Systems rescued, then moved forward
Tracked enquiries in an old standalone system with inconsistent data. We migrated all 610 records with nothing lost and had a new membership pipeline live in three months.
A panel of 7,650 people sat on an ageing website that couldn't tell them who was who. Today 99% are graded automatically, and the right people are emailed for each study in minutes.
Client names withheld.
Not sure what you have inherited?
A Systems Health Check gives you the audit, the report and a plan for a fixed £950 + VAT, credited in full if we go on to work together.
Questions
Questions about taking over a system
Can you take over an existing codebase?
Yes - and we do it regularly. We inherit projects from previous agencies or in-house teams. We'll do a technical audit first, give you an honest assessment of what we find, and agree a plan before committing to a timeline.
What access do you need?
Read-only access wherever possible, agreed with you before we start. We don't change anything during the review, and all access is removed when we finish.
Is it confidential?
Yes. We're happy to sign your NDA, and nothing we see is shared.
Do I have to rebuild?
Not necessarily. Sometimes the right answer is to stabilise and improve what you have. We'll tell you honestly which it is, and why.
What if you don't find anything wrong?
Then you have independent confirmation that your systems are sound, and a clear record of how they work. That's useful for insurers, investors, a sale, or the next developer you hire.
How much does it cost?
A Systems Health Check is £950 + VAT, credited in full against any follow-on work commissioned within 60 days. Larger pieces of work are scoped after the audit.
Get a clear picture, then decide.
Tell us what you have inherited. We will be straight with you about what we can do.